Student Catalog: Progress

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Page 21 SECTION 7: Satisfactory Academic Progress Policy

 

Satisfactory progress in attendance and academic work is required for all students enrolled with Tricoci University of Beauty Culture regardless of source of funding (i.e. cash pay, private loans, Federal Title IV Funding, etc.). Students receiving funds under any Federal Title IV financial aid program must maintain satisfactory progress in order to continue eligibility for such funds. The elements of the policy are outlined below. Please note, changes in major, pursuit of second degree or summer terms do not apply to Tricoci University of Beauty Culture.

Attendance Progress

• Maximum Time Frame: The maximum time frame during which students are to complete any course is 118% of the regular program length (based on a 100% attendance schedule) measured in clock hours completed. Students who have not completed the program within the maximum timeframe may not continue as a student at the institution.
• Attendance Progress Evaluation: All students must earn at least an 85% cumulative attendance average in order to be considered making satisfactory progress.

Academic Progress

• The following factors will be measured to determine academic progress: Theory Work (test grades, homework, etc.), Practical Work and Clinic Work
• Theory, Practical and Clinic Work will be graded according to the following scale:

– 96%-100% Excellent
– 90%-95% Good
– 85%-89% Satisfactory
– 0%-84% Failing

• At each Determination of Progress point (outlined below), students must have an aggregate minimum 85% Grade Point Average (GPA) in Theory, Practical and Clinic work in order to be considered making satisfactory progress.

Determination of Progress

Satisfactory Academic Progress (SAP) will be evaluated at the mid-point and end-point of each academic year based on the student’s actual hours completed. At that time, students will receive their Satisfactory Academic Progress (SAP) Evaluation report. Those students who are not meeting SAP will be required to meet with campus administration and sign their Satisfactory Academic Progress (SAP) Evaluation report to evidence an understanding of their academic standing and financial aid eligibility.

Cosmetology and Barber:

2 Academic Years

AY 1: 1-975 hours
Midpoint: 487.5 hours
Endpoint: 975 hours

AY 2: 976-1500 hours
Midpoint: 1237.5 hours
Endpoint: 1500 hours

Barber Crossover Program:

1 Academic Year

ILLINOIS
AY 1: 1-500 hours
Midpoint: 250 hours
Endpoint: 500 hours

*1000 hours of previous Cosmetology Training is applied toward this program.

Esthetics: 1 Academic Year

AY 1: 1-750 hours
Midpoint: 375 hours
Endpoint: 750 hours

Nail Technology: 1 Academic Year

ILLINOIS
AY 1: 1-350 hours
Midpoint: 175 hours
Endpoint: 350 hours

Manicuring: 1 Academic Year
INDIANA
AY 1: 1-600 hours
Midpoint: 300 hours
Endpoint: 600 hours

Cosmetology Teacher 1000/600 hour – ILLINOIS /Barber Teacher 1000/600 hour/ Instructor Trainer 1000 hour program:

1 Academic Year

1000 hour program
AY 1: 1-1000 hours
Midpoint: 500 hours
Endpoint: 1000 hours

600 hour program
AY 1: 1-600 hours
Midpoint: 300 hours
Endpoint: 600 hours

Esthetics Teacher – ILLINOIS 750 hour program: 1 Academic Year

AY 1: 1-750 hours
Midpoint: 375 hours
Endpoint: 750 hours

Satisfactory Progress

Students with a minimum of 85% cumulative attendance and 85% GPA at each evaluation will be considered to be making satisfactory progress until the next scheduled progress evaluation. SAP evaluations will determine if the student has met the minimum requirements for attendance and academic progress. See Determination of

See Determination of Progress for evaluation periods.

Financial Aid Warning

Students failing to meet minimum cumulative attendance and/or academic progress requirements will be placed on financial aid warning, with the opportunity to meet requirements by the next evaluation period. During financial aid warning period, students are considered to be making satisfactory progress and financial aid funds will be disbursed to eligible students. At the end of the financial aid warning period, the student’s progress will be re-evaluated according to the Determination of Progress Table. If the student is meeting minimum attendance and academic progress requirements, he/she will be determined to be making satisfactory progress. If at the end of the financial aid warning period the student’s cumulative attendance progress is below 85% and/or academic progress is below 85% GPA, the student is deemed as not meeting satisfactory academic progress and is no longer eligible for Federal Title IV programs and will be expelled from Tricoci University of Beauty Culture. Those students who are not meeting SAP will be required to meet with campus administration and sign their Satisfactory Academic Progress (SAP) Evaluation report to evidence an understanding of their academic standing and financial aid eligibility.

Financial Aid Probation

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress while during the probationary period, if the student appeals the decision, and prevails upon appeal (see Appeal Procedure below).  Additionally, only students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation.  Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period.  Students who are progressing according to their specific academic plan will be considered making SAP.  The student will be advised in writing of the actions required to attain SAP by the next evaluation.  If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for SAP or by the academic plan, he/she will be determined as NOT making SAP and, if applicable, students will not be deemed eligible to receive Title IV funds.

Appeal Procedure

If a student is determined to not be making SAP, the student may appeal the determination within ten (10) calendar days.  Reasons for which students may appeal a negative progress determination include death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance.  The student must submit a timely written appeal to the campus’ Student Success Advisor on the designated form describing why they failed to meet SAP standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve SAP by the next evaluation point.  Appeal documents will be reviewed and a decision will be made and reported to the student within five (5) business days.  The appeal and decision documents will be retained in the student file.  If the student prevails upon appeal, the SAP determination will be reversed and federal financial aid will be reinstated, if applicable.

Reinstatement of Financial Aid Eligibility

Any student who has been terminated for failure to maintain SAP and who is subsequently found to be meeting the SAP standards and who meets all other eligibility requirements shall be eligible for federal and institutional aid.

SAP Reevaluation Grievance Policy

Any student who fails to meet Satisfactory Academic Progress Evaluation Policy requirements, including those expelled after failing to achieve minimum requirements, has the right to file a grievance. If the student feels as though the determination of his or her SAP Evaluation is incorrect, he or she may request reevaluation of progress. All grievances must be filed in writing and received by the Readmissions Specialist within five (5) business days of the issuing of the Satisfactory Academic Progress Evaluation paperwork; along with any supporting documentation and reasons the student feels the determination is incorrect. Should a student fail to request reevaluation or submit a grievance within the specified five (5) business days, the determination made at the time of the SAP Evaluation will stand. Copies of all grievances will be kept in the student’s permanent file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable. To request reevaluation of progress or submit a grievance, students should contact the Student Success Manager by email at Readmissions@tricociuniversity.edu or by mail at Tricoci University of Beauty Culture, Attn: Student Success Manager, 6625 N. Avondale Avenue, Chicago, IL 60631.

Miscellaneous SAP Topics

Transfer Hours

Tricoci University of Beauty Culture accepts transfer credits in some cases, please see the full Transfer Student Policy for additional details. Transfer hours accepted towards the student’s educational program are counted as both attempted and completed hours for the purpose of determining when the allowable maximum time-frame has been exhausted. SAP evaluations periods are based on actual contracted hours at the institution.

Leave of Absence/Re-Entry

Students returning from an approved leave of absence or other official interruption of training (i.e. Re-entry) must return to school in the same satisfactory progress status they had prior to their departure. A leave of absence extends the student’s contract period and maximum timeframe by the same number of days taken in the leave of absence.

Withdrawal

Any student who withdraws from his or her contracted program or fails to complete his or her training will have a final Student Progress Record (SPR) processed and filed in their student file.

Program Incompletes/Repetitions/Non-Credit Remedial Programs

Program incompletes, repetitions and non-credit remedial programs do not apply to Tricoci University of Beauty Culture; therefore, have no effect upon the student’s satisfactory progress.